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How To Use DealMachine Workflows (Use Cases + Examples)

By: David Lecko

Automating repetitive real estate tasks will not only save you time to work on closing more deals, but it will also help you future-proof your real estate investment business! If you’re looking to build your business and scale your portfolio,  consider using tools or software to set up processes that help you efficiently complete the many tasks involved in real estate investing, from finding deals to outreach to closing deals. Spreadsheets are great, but let’s face it, they’re manual, needlessly cumbersome, and prone to human error. 

Introducing DealMachine Workflows, software built to help you automate real estate tasks, such as filtering real estate leads, sending real estate follow up emails, and assigning tasks to other team members to execute 

Real estate investors of all stripes tend to neglect this critical aspect of their business, but setting up automated Workflows, like finding the right property type and auto-assigning tasks to yourself or team members dependent on certain variables will help you improve efficiency and scalability as a real estate investor.

If you’re looking for new deals, you should set up the following Workflows. Let’s take a closer look at a few DealMachine Workflows use cases!

Workflows Use Case #1: Ideal Property Type

What is your ideal property type? Are you looking for properties of a certain age, type, or owner category? This is all data contained on the internet so there’s never a need to manually review listings and deals to triage your property type.

If, for instance, you are looking for properties that are at least 15 years old with an absentee owner, then you can set a Workflow up for those criteria within the DealMachine Workflows platform. 

Then when you and your team add properties driving for dollars, upload a list, or build a list using List Builder, this Workflow can automatically filter out properties that don't meet your criteria.

Workflows Use Case #2: Investor Tasks 

Based on the types of leads you generate, you can then assign or execute various tasks once you have your list of prospective deals. You can also more effectively filter real estate leads to help save you time.

If you have a team, then time is money, and making them more efficient not only improves lead quality, but it also saves you money. Workflows can help! 

For example, your driving for dollars worked well and you have a list of 500 potential properties. Now, your lead Workflow worked like a charm and now you have 132 new leads that fit your specific criteria. Well done! Now, the next step may be to SMS or call each owner and assess their willingness to sell.

You can use Workflows in DealMachine to uncover the phone number and then assign it directly to yourself or a team member to follow up on. Or, if a number cannot be found, you can automatically discard that lead.

Workflows Use Case #3: Distressed & Vacant Properties

Adding up all the distressed properties in your market can be a great way to find hidden gems at a low acquisition cost. Yes, you can find all the foreclosures and add them to your list, but what about all the pre-foreclosure and vacant properties? Well, there’s a Workflow for that.

Automated Workflows will add these types of properties to your task list for assignment to yourself or your team to action for the next steps in the acquisition process.

Final Thoughts

Scaling your real estate investing business is a difficult job. Investors who try to be the jack-of-all-trades and do absolutely everything themselves can burn out faster, or suffer from disorganization from multi-tasking.

There’s no excuse to not explore the technology options available to you, and automated Workflows are a prime example of how DealMachine can save you time, money, and help you secure more profitable deals.

David Lecko

About David Lecko

David Lecko is the CEO of DealMachine. DealMachine helps real estate investors get more deals for less money with software for lead generation, lead filtering and targeting, marketing and outreach, and acquisitions and dispositions. Learn more about DealMachine at www.dealmachine.com.